Shifting Regd Office To Another State

Ensure smooth interstate relocation of your company’s registered office with professional guidance. Complete Form INC-23 filing, obtain Regional Director approval, and amend the MoA under Section 13(4) of the Companies Act, 2013 with Setindiabiz support.

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Timeline for Interstate Registered Office Transfer

Follow these structured steps to ensure smooth relocation of your registered office across states.

Step	Duration	Description
Board Meeting & EGM	30–45 Days	Approval of relocation triggers a 21-day notice for EGM. Special Resolution (75% shareholder approval) filed via MGT-14 within 30 days.
Public Notice	30–40 Days	Prepare a list of creditors, publish newspaper advertisement (INC-26), and serve individual notices (mandatory 30-day period).
Regional Director Approval	60–90 Days	Submit Form INC-23, manage objections, attend hearings if required, and obtain approval from the Regional Director.
Final ROC Filings	30–45 Days	File RD order (INC-28) with both state RoCs and submit new office proof (INC-22) to get a fresh Certificate of Incorporation.

What is Interstate Registered Office Shifting?

Moving a registered office to another state requires Central Government approval through Form INC-23 under Section 13(4) of the Companies Act, 2013. This process changes your RoC jurisdiction, updates the Memorandum of Association’s Situation Clause, and impacts your CIN and statutory obligations.

Our experts manage the entire process including documentation, filings, regulatory approvals and handling creditor objections smoothly.

Client Testimonials

“Setindiabiz’s experienced and organized team made our company registration and compliance completely hassle-free. Highly recommended!”

– Pradeep Vallat, Founder, Niflr & Clyra

Companies Trusting Setindiabiz

SmartShift Logistics Solutions Pvt. Ltd. DEON It’s Power-Strong Zopper InsurTech Solutions Docquity Holdings Mirchi & Mime Exitel Information Pvt. Ltd. Beijing Hotgen Biotech Co., Ltd. Gold Digital Cinema India Post Payments Bank Cosmo Energy Pvt. Ltd. Innovaccer Analytics Pvt. Ltd. Mahagun Mascot Railway Expert Girmiti Software McDonald Pelz Global Commodities Testbook Edu Solutions Pvt. Ltd. IT Luggage Globus Eight Inc. Leader Electronics Sky IT Infratech Pvt. Ltd. Lotte Corporation Zelus Physiotherapy China State Construction Engineering Rain & Peacock Pepperfry Limited MFA Wealth Pvt. Ltd.

Documents Required

Legal & Declarations

List of creditors & debenture holders (<1 month old)
Affidavit verifying creditor list
Statutory auditor certificate
Affidavit verifying application & compliance
Employee retrenchment declaration
Declaration of statutory dues
Proof of service to creditors & Chief Secretary
Power of attorney for professional representation

Company Documents

MoA & AoA (certified)
Latest audited financials (<18 months old)
Board resolution & special resolution copies
Newspaper advertisements (INC-26)

Stepwise Process for Interstate Office Shift

Step 1

Board Approval & EGM

Approve MoA Situation Clause amendment and authorize Director/CS to file application.

Step 2

Shareholder Approval & MGT-14 Filing

Pass Special Resolution (75%) in EGM and file MGT-14 within 30 days.

Step 3

Prepare Creditor List & Notices

Prepare certified creditor list (<1 month old) and notify Chief Secretary simultaneously.

Step 4

Newspaper Advertisement (INC-26)

Publish 30 days prior to INC-23 filing in English + vernacular newspapers with district/state circulation.

Step 5

Submit Application to Regional Director (INC-23)

Include all resolutions, affidavits, newspaper proof, and creditor consents for RD processing.

Step 6

Regional Director Hearing & Approval

Handle objections; RD ensures debts are settled/secured.

Step 7

Final ROC Filings (INC-28 & INC-22)

File RD order with old & new RoC and update registered office details.

Office Address

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Shifting Registered Office Across States in India (Form INC-23)

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