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IndianTaxPert — Simplifying Business Registration & Compliance in India | Company Incorporation • LLP Formation •
Relocating your company’s registered office within the same city, town, or village is a straightforward process. We assist with Board Resolution drafting and Form INC-22 filing, ensuring complete MCA compliance. Update your company address efficiently and stress-free!
Register Your LLP Online in India – Expert Assistance
Document Preparation
Collect latest utility bill, NOC from property owner, rental agreement, and draft the Board Resolution agenda.
Board Meeting
Conduct the meeting to approve the office shift and authorize authorized personnel to file forms.
INC-22 Filing
Prepare and digitally sign e-Form INC-22 and submit to RoC with attached resolutions and address proofs.
RoC Approval
RoC verifies the form. Approval is often immediate via STP (Straight Through Processing), updating the Company Master Data.
A registered office is the official legal address of a company registered with the Ministry of Corporate Affairs (MCA). It serves as the primary location for receiving all official correspondence and legal notices.
When relocating within local city limits, only Board approval is needed—no shareholder consent or MoA amendment is required. Filing e-Form INC-22 within 30 days under Rule 27 of the Companies (Incorporation) Rules, 2014, completes compliance.
Setindiabiz ensures smooth filings by drafting resolutions, verifying documents, and submitting all necessary MCA forms on time.
Key Documents & Stepwise Process for INC-22 Filing
Key Documents for INC-22 Filing
Address Proofs:
- Sale Deed / Conveyance Deed
- Rental / Lease Agreement
- Latest Utility Bill
- NOC from Owner
MCA Filing Documents:
- Certified Board Resolution
- Digital Signature Certificate (DSC)
- MCA Login ID & Password
💡 Pro Tip: Director or subscriber residential addresses can be used temporarily during incorporation. Ensure INC-22 filing within 30 days to notify the permanent registered office.
Stepwise Process for Local Office Shift
Step 1: Board Meeting
Issue notice to directors per Section 173 and SS-1, approve the new office address, and authorize filing of forms.
Step 2: Document Preparation
Prepare rental/lease agreement, latest utility bills (<2 months), and NOC from owner for RoC submission.
Step 3: File Form INC-22
File digitally signed e-Form INC-22 with RoC within 30 days, attaching certified copies of Board Resolution and address proofs.
Step 4: RoC Approval & Post-Filing Compliance
RoC validates and updates MCA records via STP. Update the new address across statutory records, GST, banks, PAN/TAN, and signboards.
Requirements for Local Office Change
Board Approval Mandatory
The Board must pass a resolution in a meeting as per Section 173 and Secretarial Standard 1 (SS-1).
No Shareholder Consent Needed
For local shifts, Section 12(5) does not require shareholder approval.
Physical Office Requirement
The new address must be a legitimate office capable of receiving official notices. P.O. Boxes or vacant plots are not allowed.
Valid Address Proof
Ownership documents, rental/lease agreements, and a recent utility bill (within 2 months) are mandatory.
NOC from Owner
Required for rented or leased premises under Rule 25.
Timely RoC Intimation
File Form INC-22 within 30 days of Board Resolution (Section 12(4) and Rule 27).
⚠️ Penalty for Non-Compliance: ₹1,000 per day per defaulting officer and company, up to ₹1,00,000 (Section 12(8)). RoC may also conduct physical verification under Section 12(9).
