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IndianTaxPert — Simplifying Business Registration & Compliance in India | Company Incorporation • LLP Formation •
Foreign companies are permitted to set up a Project Office in India to execute specific projects awarded by Indian government bodies or private sector organizations. IndianTaxpert provides complete assistance in drafting, filing, and coordinating approvals with the RBI, AD Bank, ROC, and other authorities, ensuring a smooth and compliant setup.
⭐ 18,000+ Businesses Successfully Served
A Project Office allows a foreign entity to operate in India solely for executing a specific project. The office can be established on a temporary or long-term basis, depending on project requirements. Before commencing operations, the foreign company must obtain approvals from the Reserve Bank of India (RBI) and register with the Registrar of Companies (ROC).
Certain eligibility conditions must be fulfilled before submitting the application, including project funding sources and contractual approvals.
The registration begins with submitting an application through a Category-I Authorised Dealer (AD) Bank along with supporting documents such as the project contract and funding declaration.
Once RBI approval is granted, the Project Office must be registered with the ROC and local authorities within 30 days.
Key Eligibility Checklist
✔ Valid Project Contract
A legally binding contract with an Indian entity for execution of a specific project.
✔ Project Clearance
Government or regulatory approval, wherever applicable for the project.
✔ Foreign Funding Arrangement
Clear confirmation of inward remittance or overseas funding mechanism.
✔ Indian Funding (If Permitted)
Funding from Indian sources only where explicitly allowed under FEMA rules.
Project Office Registration Process
1
Document Legalisation / Apostille
All foreign company documents including Certificate of Incorporation, MOA & AOA, Board Resolution, and authorised signatory details must be apostilled or attested by the Indian Embassy as per international norms.
2
Application Filing via AD Bank
Form FNC is submitted to RBI through an Authorised Dealer (AD) Bank. The bank acts as an intermediary and ensures communication and follow-ups for faster processing.
3
KYC Verification from Overseas Banker
A SWIFT-based KYC verification is conducted by the foreign company’s banker. Once verified, the application is forwarded to RBI. Additional clarifications may be requested if required.
4
RBI Approval for Project Office
Upon successful review, RBI grants approval to establish the Project Office in India, enabling the company to proceed with statutory registrations.
5
ROC Registration
Within 30 days of RBI approval, the Project Office must be registered with the Registrar of Companies. DIN and Digital Signature may be required for authorised representatives.
6
PAN, TAN & Bank Account
PAN and TAN are obtained from the Income Tax Department. These are mandatory for taxation and compliance. The Project Office bank account is opened post PAN allotment.
7
Additional Registrations & Licenses
Based on the nature and location of operations, further registrations may be required as per applicable laws.
- Shops & Establishment Registration
- GST Registration
- Professional Tax
- PF & ESIC
- State-specific Licenses
📌 RBI approval is mandatory before commencing any project-related activities
in India. Non-compliance may attract penalties under FEMA and Companies Act.
To obtain RBI and ROC approvals for establishing a Project Office in India, submission of complete and accurate documentation is mandatory.
Documents Checklist
📄 Completed & Signed FNC Form
Form FNC duly filled, signed, and submitted through the Authorised Dealer Bank.
📍 Registered Office Address Proof
Address proof of the proposed Project Office location in India.
📝 Note on Proposed Activities & Location
Detailed write-up outlining the nature of the project and its execution site.
🏢 Premises Owner NOC
No Objection Certificate from the property owner of the Project Office premises.
📜 Certificate of Incorporation & MOA/AOA
Apostilled or embassy-attested incorporation documents of the foreign company.
📊 Audited Financial Statements
Audited balance sheets and financial statements for the last five financial years.
📑 Board Resolution
Resolution approving Project Office setup and authorising a representative.
🆔 KYC of Authorized Signatory
Passport, address proof, and identification documents of the authorised signatory.
Why IndianTaxpert?
✔ Experienced Professionals
Highly qualified CA, CS & Legal experts with extensive RBI & FEMA experience.
✔ Pan-India & Global Support
Serving clients across India and internationally with seamless coordination.
✔ Dedicated Compliance Management
Single-point coordination to manage approvals, filings, and post-setup compliance.
✔ End-to-End Assistance
Complete support from RBI approval to ROC registration and tax setup.
✔ Transparent Pricing
Clear, upfront pricing with no hidden charges or surprise costs.
📌 Proper documentation and timely submission significantly reduce RBI query risks
and help ensure faster approval for Project Office registration.
